Editorial Policies

Table of Contents

About the Journal

The Journal of the Society for Clinical Data Management (JSCDM), is the society’s open access, peer-reviewed publication. The mission of JSCDM is to promote and publish scholarly work with direct relevance to the practice of Informatics and Data Science in clinical research. Articles of interest include reports of original research, review articles, design manuscripts, case studies, demonstration projects, education and professional development, and topic briefs including tutorials and perspectives. 

JSCDM fills a gap in the biomedical literature by publishing the science and operations behind data collection and use in clinical studies. The journal seeks articles describing the development, application, evaluation and improvement of methods and tools to be applied in the design, conduct and reporting of and sharing data and resources from clinical studies.

The primary audience for JSCDM is the large community of professionals in industry and academe collecting, managing and using data in clinical studies. Additional readers include professionals in the broader clinical research community, those who are involved in the planning and conduct of clinical research including regulatory professionals, research sponsors, care providers and the general public, as well as researchers developing or evaluating methods for data handling and use in all stages of the clinical study lifecycle. JSCDM complies with International Committee of Medical Journal Editors (ICJME) recommendations to ensure rigorously produced content for readers.

For more information, contact the JSCDM Chief Editor, Meredith Nahm Zozus, PhD, CCDM or the Editorial Coordinator LaTrese Wallace at the JSCDM Editorial Office: Jscdm@scdm.org

North America Office
Society for Clinical Data Management
7918 Jones Branch Drive | Suite 300
McLean, VA 22102, USA
Tel: +1-703-651-8205
Fax: +1-703-506-3266

Editorial Board

Editorial Board Members are recognized experts in the collection, management and use of data in the design, conduct and reporting of clinical studies and are selected by the SCDM Board of Trustees in collaboration with the journal’s Chief Editor. The Editorial Board operates with the editorial independence expected of a scholarly journal under the leadership of the Chief Editor. Editorial Board members steward the Editorial policies of the Journal to assure compliance with International Committee of Medical Journal Editors (ICMJE) guidelines including managing external review for submitted work. Inaugural Editorial Board members serve a renewable term of 18 months.

Editorial Board Members

Publication Schedule

Accepted articles are published in electronic format on line as soon as the production process is complete. Quarterly issues of articles published since the last issue are compiled according to the publication schedule.

Electronic subscription to notices of newly published articles or issues is free to the public.

Privacy Policy

The Journal offers a free eSubscription from the Journal website. eSubscription provides an email notification when articles or issues are published. Contact information will be collected from eSubscribers and eSubscribers will be offered an opt-in opportunity to receive information about SCDM published content and notification of educational offerings, professional certifications, surveys and meetings. A separate opt-in opportunity is available to eSubscribers to receive information from collaborating professional societies and organizations advertising with SCDM.

Editorial Policies

JSCDM considers publication of original and scholarly manuscripts reporting the application, evaluation and improvement of informatics methods for the design, conduct and reporting of and sharing data and resources from clinical studies. Scholarly articles covering research contexts across the full spectrum of the National Institutes of Health (NIH) definition of clinical research are appropriate for the journal. Articles may report development, implementation and evaluation of new data and information related theories, methods or systems (basic research) or adaptation, translation, implementation and evaluation of existing methods or systems (applied research). Papers submitted to the journal should follow the manuscript preparation guidelines. Manuscripts reporting data or experience from studies must include identifiers from national or international registration, e.g., the Clinical Trials.gov identifier for clinical trials. All articles describing human subjects research must include a statement describing ethics review, e.g., statement of Institutional Review Board (IRB) or ethics committee approval, determination of non-human subject research or a determination of non-research. Articles reporting research involving human subjects must describe the approach and methods for informed consent. Articles describing work considered by the Editorial Board to be human subject research cannot be published without evidence of prior review by the appropriate ethics authority. 

To assure a consistent supply of high-quality submissions, the Journal will from time-to-time advertise itself or publish calls for submissions including themed issues or special issues. As such, JSCDM will be advertised at national meetings and through relevant outlets primarily through the Society for Clinical Data Management and other relevant professional societies, publications and meetings. In addition, submissions may be solicited from submitters or presenters at national or international meetings, and through relevant professional societies. Submissions targeting application to practice or evaluation in practice may be solicited from those previously reporting research results.

Peer Review Process

JSCDM follows an independent and rigorous external peer review process. Submissions are initially reviewed by the editorial office. Well-written submissions with acceptable disclosures meeting the manuscript preparation guidelines for authors are assigned by the editorial office to an Editorial Board member or guest editor with expertise pertinent to the manuscript. The assigned editorial board member or guest editor manages review of the manuscript. The editor managing the review identifies a minimum of two reviewers with scholarly and operational expertise relevant to and sufficient for a rigorous review of the manuscript. The purpose of the review is to assess scholarly rigor and relevance to practice. Reviewers apply a standard review rubric and ultimately make recommendations regarding the suitability for publication in JSCDM. The coordinating editor compiles the review results and communicates the review summary, including an acceptance, request for revision or rejection and provide comments to the corresponding author. Editorial decisions are final.

JSCDM reviews are not blinded. Author name, affiliation, contact information, disclosures, acknowledgements, funding statements, and contributorship statements are available to reviewers. This information is not considered in the review rubric used by reviewers. However, conflict of interest disclosures, acknowledgements, funding and contributorship statements are reviewed for adequacy by the coordinating editor prior to peer review.

The identify of reviewers may be disclosed to the authors by the reviewers. However, all communication will occur through the JSCDM journal management system and the Editorial Board member managing the review.

Conflict of Interest (COI) Disclosure

Conflicts of interest are a natural part of professional and scientific work. It is important to manage these conflicts so that they do not unduly influence our work or the work of others.  In the event that the editors of the journal identify a conflict of interest or a perceived conflict of interest regarding a submission, steps will be taken to effectively manage that conflict of interest such as declining participation in the review of a manuscript with which an Editorial Board Member or reviewer has a conflict. As such, Editorial Board members and reviewers are required to report conflicts with articles for which their review is invited.

As part of the online submission process, corresponding authors are also required to declare any potential conflicts of interest relevant to the submitted work, and to disclose the details of the conflicts as part of the submission. 

SCDM publishes JSCDM content in an open access manner under an Attribution-Non-Commercial-ShareAlike (CC BY-NC-SA) license. This license lets other remix, adapt, and build upon the work non-commercially, as long as they credit SCDM and the author and license their new creations under the identical terms.

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An author release form must be completed as part of the submission and signed by each author. In the form, the author(s) agree to release the article copyright to SCDM.

Indexing and Preservation

Published articles are assigned persistent Digital Object Identifiers (DOI) prior to publication. Article metadata used for retrieval and later indexing are collected and quality controlled throughout the review and publication process. These rich article-level metadata include article identifiers as well as xml and HTML representations that are fully open to web searches. Though the Journal is not indexed today, we plan to apply for indexing in the Directory of Open Access Journals (DOAJ) in 2021.

Journal articles are archived and available with open access from the journal website and undergo digital archiving for long-term preservation by Controlled Lots of Copies Keep Stuff Safe (CLOCKSS). Articles are automatically archived by CLOCKSS on a rolling basis and are shared from the archive in the event of disaster or termination of the Journal according to the original copyright.

Publication Costs

There are no costs to the authors for publication in JSCDM. Journal content is provided in an on-line and open access format as a service to the biomedical research community.

Independently from the authors and editorial process, the Society for Clinical Data Management accepts advertising in and sponsorship for JSCDM to off-set the cost of publication. For more information on sponsorship or advertising opportunities in the Journal of the Society for Clinical Data Management or other SCDM publications and events please visit the advertising section of the SCDM website.

Advertising will be considered by SCDM marketing staff and may be linked to relevant content or are displayed at random as agreed between SCDM and the advertiser. Advertisements are posted in specific areas of the Journal website and along-side but separate from the published content.