Submissions

This page is designed to help you ensure your submission is ready for and fits the scope of the journal.

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About Journal of the Society for Clinical Data Management

The Journal of the Society for Clinical Data Management, is the society’s open access, peer-reviewed publication. The mission of JSCDM is to promote and publish scholarly work with direct relevance to the practice of Informatics and Data Science in clinical research. Articles of interest include reports of original research, review articles, design manuscripts, case studies, demonstration projects, education and professional development, and topic briefs including tutorials and perspectives. 

JSCDM fills a gap in the biomedical literature by publishing the science and operations behind data collection and use in clinical studies. The journal seeks articles describing the development, application, evaluation and improvement of methods and tools to be applied in the design, conduct and reporting of and sharing data and resources from clinical studies.

The primary audience for JSCDM is the large community of professionals in industry and academe collecting, managing and using data in clinical studies. Additional readers include professionals in the broader clinical research community, those who are involved in the planning and conduct of clinical research including regulatory professionals, research sponsors, care providers and the general public, as well as researchers developing or evaluating methods for data handling and use in all stages of the clinical study lifecycle. JSCDM complies with International Committee of Medical Journal Editors (ICJME) recommendations to ensure rigorously produced content for readers.

For more information, contact the JSCDM Chief Editor, Meredith Nahm Zozus, PhD, CCDM or the Editorial Coordinator LaTrese Wallace at the JSCDM Editorial Office: Jscdm@scdm.org


Focus and Scope for Journal of the Society for Clinical Data Management

The Journal of the Society for Clinical Data Management, is the society’s open access, peer-reviewed publication. The mission of JSCDM is to promote and publish scholarly work with direct relevance to the practice of Informatics and Data Science in clinical research. Articles of interest include reports of original research, review articles, design manuscripts, case studies, demonstration projects, education and professional development, and topic briefs including tutorials and perspectives. 

JSCDM fills a gap in the biomedical literature by publishing the science and operations behind data collection and use in clinical studies. Thejournal seeks articles describing the development, application, evaluation and improvement of methods and tools to be applied in the design, conduct and reporting of and sharing data and resources from clinical studies.

The primary audience for JSCDM is the large community of professionals in industry and academe collecting, managing and using data in clinical studies.Additional readers include professionals in the broader clinical research community, those who are involved in the planning and conduct of clinical research including regulatory professionals, research sponsors, care providers and the general public, and, most especially, the researchers developing or evaluating methods for data handling and use in all stages of the clinical study lifecycle.JSCDM complies with International Committee of Medical Journal Editors (ICJME) recommendations to ensure rigorously produced content for readers.

For more information, contact the JSCDM Chief Editor, Meredith Nahm Zozus, PhD, CCDM orthe Editorial Coordinator LaTrese Wallace at the JSCDM Editorial Office:DataBasics@scdm.org

North America Office

Society for Clinical Data Management

7918 Jones Branch Drive | Suite 300

McLean, VA 22102, USA

Tel:  +1-703-651-8205

Fax: +1-703-506-3266


Submission Checklist

Manuscript Submission Process

Submissions are accepted on a rolling basis. Submit manuscripts and accompanying materials through the Journal Management System.The system will walk you through all of the material and information needed to submit your manuscript. The following file types are allowed for upload: pdf and MS Word files for text and .jpg, .tif, or .gif files for high resolution figures.

As much information as possible is captured as structured data during the submission. This information, for example, manuscript title, authors, author affiliations and emails, Conflict of Interest disclosure, funding acknowledgement, key words, is carried forward with the article through the review and if accepted, the publication and indexing processes. This rich metadata is published with the article and helps make the article more discoverable in the internet.  Therefore, please have the following information ready at the time of submission.

  1.  Article Keywords (see the Keywords section for details)
  2.  Be prepared to mark a statement that the article has been read and approved by all authors. This is required for compliance with International Committee of Medical Journal Editors (ICJME) guidelines.  
  3.  Corresponding Authors are encouraged to include their social media links such as Linked-in, twitter, etc. We encourage links to published articles.
  4.  A Conflict of Interest (COI) statement is required for all authors. The COI statement in the Journal Management System is completed by all authors and requires listing interests relevant to the manuscript, e.g., financial interests, funding or other sponsorship for the work described in the article, affiliation, financial, or intellectual property interest in with products or companies mentioned in the manuscript. Information disclosed on the conflict of interest form will be appended to all articles.
  5. A Release from the corresponding author releasing copyright to SCDM. This form requires that the author has undergone any organizational legal or other review prior to submission for publication.
  6. Authors recommendations for reviewers and their email addresses
  7. The manuscript being submitted for review. The manuscript file must include references and all tables, listings and figures referenced in the text. A statement of contributorship for each author. The following list is recommended: study design, study conduct, data collection, data management,data analysis, or contribution to manuscript drafts.
  8. Manuscripts reporting work funded directly by a grant, contract or corporate support require disclosure and recognition of the support in a funding statement. Grant or contract numbers are required for manuscripts receiving support from United States Federal funding source.

Supplemental materials including long listings, data collection forms, other study or documentation, or data offered by the authors to be publicly shared with the manuscript should be submitted as separate files. If accepted for publication, these materials will be listed on-line as supplemental material to the manuscript.

Article Keyword Guidelines:

 Authors are requested to submit a set of keywords with each article to improve searchability and information retrieval.

  • Provide between 3 to 6 keywords, inclusive.
  • Choose keywords that represent the main subject matter of your article.
  •  At least one keyword from the SCDM controlled terminology should be used. Additional keywords from the broader Biomedical domain from the Medical Subject Headings (MeSH) controlled vocabulary may also be used.

Graphics

  •  Graphics should be included in the submission either in the text or appended to the end of the submission. If appended at the end, the desired placement of the graphic within the text should be specified, e.g.,“insert Figure 1 here”.
  • References to the graphics should be indicated in the text (e.g. Figure 1), along with the appropriate citation for the source of the graphics. Permission to reprint must be included with the submission if the graphic is not original.
  • All graphics for accepted manuscripts (for publication) must be uploaded in one of the preferred formats include .jpg, .tif, or .gif.
  • Graphics (either electronic or printed) must be camera-ready and high resolution (at least 300 dpi) to ensure a high-quality image

References

It is the author’s responsibility to ensure that all material drawn from other sources is credited, either as a footnote, an endnote and/or a reference. For example, all assertions not those of the author should indicate a source. Manuscripts will be screened for plagiarism using similarity detection tools. Learn more about SCDM plagiarism policies here

American Medical Association (AMA) style should be followed for references. The Purdue Online Writing Lab (Purdue OWL) is an example of a website providing guidance regarding the AMA style in the section “AMA Style” under “Research and Citation Resources”.

References should be cited in text as superscripts as numbers at the end of the sentence or paragraph with the corresponding number listed in the reference section. References should appear in the numerical order in the order they are cited in the body of the article. References may not be used in abstracts.

Ethics

JSCDM adheres to the International Committee of Medical Journal Editors (ICJME) guidelines, the SCDM Code of Ethics and strives to uphold ethical standards in scholarly publication.  As such, works involving human subjects require a statement of ethical oversight such as approval by an Institutional Ethics Committee or Institutional Review Board(IRB) or received a determination of non-research or non-human subjects research from an ethical oversight body. Human subjects research requires a description of the informed consent process or declaration of waiver of consent or waiver of documentation of consent. The identifier from the ethics oversight body should be included in the manuscript. In addition, works describing or using data from Clinical Trials are required to have registration in CT.gov or author’s national registry prior to the enrollment of the first subject. The registry identifier for the trial should be included in the manuscript.

 All articles include a statement of contributorship and a statement of sources of financial support for the work described in the article.

 A statement of non-overlapping publication or content with other published works, works in press and works under review is required at the time of submission. JSCDM will not consider content under review elsewhere. All works under review are considered confidential until publication.

 The Journal requires that all participants, for example, Editorial Board Members, Reviewers and Authors disclose conflicts of interest and competing interests, financial or otherwise. Disclosed conflicts are automatically published with the article.

 The Journal encourages the inclusion of supplemental material with published articles such as computer programs and datasets.Supplemental materials are subject to external peer review and must be submitted with the manuscript. All data obtained from or about humans must be de-identified or shared under the provisions on a HIPAA Authorization. We encourage adding language about sharing of even de-identified data in the informed consent. Appropriate de-identification remains the responsibility of the author.

 To support research reproducibility and replication, authors are encouraged to share methods, data and documentation to the maximum extent possible.  Articles where the author is unable to provide documentation or data in response to an expression of concern will be subject to retraction including publication of an explanatory retraction notice. Expressions of concern will be brought to the attention of the authors for resolution and where not fully resolved by the authors, formally considered by a committee of Editorial Board members.

Errors happen and we encourage transparent reporting and handling of errors. Errors discovered post-publication may result in a published correction or may necessitate a retraction.

All complaints and expressions of concern should be made in writing to the Chief Editor, Meredith Nahm Zozus, PhD, CCDM at the JSCDM Editorial Office: DataBasics@scdm.org.  The Journal will respond to all reasonable complaints and expressions of concern. 


Acceptance Criteria

Manuscript Review Process

After a complete submission is received in the journal management system, the corresponding author and all other authors will receive a confirmation email. Within three working days, the submission will be reviewed by the Editorial Office. Well-written submissions that are within the journal’s scope and of apparent scholarly rigor will be assigned to an Editorial Board member. The assigned Editorial Board member will communicate with the corresponding author through the Journal Management system and will manage and preside over the peer-review process. Reviews will be open; author affiliation will be available to reviewers and reviewers will have the option of disclosing their identity to authors. 

External peer-review will include scientific and professional expertise in the content area of the submission. Scientific reviewers will review articles for scholarly and methodological rigor. Professional reviewers will review manuscripts for their relevance and direct applicability to the practice of data handling in clinical research. Reviewers will apply relevant sections of the review criteria and will (1) provide constructive comments to the authors for improving the article’s suitability for the journal and (2) make an overall recommendation. The Editorial Board Member managing the review will resolve any disagreements between reviewers, provide summary review comments to the corresponding author through the Journal Management System and make an overall decision regarding suitability of the manuscript for publication in JSCDM. Review decisions will be expected within one month and will fall into one of three categories: Accept, Revise and resubmit, and Reject. Resubmission of revised manuscripts will be expected within three weeks. Revisions will be received by the Editorial Board member managing the review and will make every attempt to return the revised submission to the initial reviewers. The same timelines apply for revisions; however, we expect that revisions will be responsive to review comments and therefore have shorter review and revision times. Submissions not receiving an accept or reject decision after the third round of review will be administratively rejected.

Manuscript Production Process

After acceptance of a manuscript, the article will automatically be entered into the production queue in the Journal Management System for copy editing. The Journal benefits greatly from a copy editor experienced in Clinical Research Data Management spanning both industry and academically oriented studies. The suggested revisions from copy editing will be returned to the author through the journal management system for review and approval. Authors should not make substantive revisions at this point; the purpose of copy editing is for grammar, clarity and concision of writing. Thus, corresponding author comments on the copy-edited version should be limited to providing information requested by the copy editor and instances where the copy editing inadvertently altered the meaning of the text or introduced an error. The main article text, appendices, table, listing and figure titles and captions, and references will be copy-edited. Journal supplementary material such as shared datasets and computer programs will not be copy edited. After author approval of the copy-edited, marked-up version the article will be sent for typesetting. The author will be provided the typeset version for a final review through the journal management system. Once the corresponding author indicates approval of the typeset version, the article will be automatically published.  Once published, full-text article formats (PDF, HTML, and JAX XML) will be available for web searching and crawling. On a quarterly schedule, articles published since the last issue will be compiled into an issue on the journal website and at that time will receive the full citation metadata. 

Quality Control

All articles undergo similarity checks with available web content and external double-blind peer-review. The Journal has retained the services of a Copy Editor with many years of Data Management experience and utilizes professional type setting. Authors review and approve release of all articles for electronic pre-publication.

The Journal maintains operational metrics for internal evaluation and improvement. Metrics to be maintained and publicly shared include the following: publication counts by article type, article citation statistics, article view and download statistics, clicks per individual advertisement, average number of weeks between initial submission and publication, average number of review-iterations, acceptance rate of manuscripts. Manuscripts written at the request of the Journal and articles solicited from individuals, while subject to independent external, peer-review, are not included in the acceptance rate.


Copyright Notice

SCDM publishes JSCDM content in an open access manner under a Attribution-Non-Commercial-ShareAlike (CC BY-NC-SA) license. This license lets others remix, adapt, and build upon the work non-commercially, as long as they credit SCDM and the author and license their new creations under the identical terms.  View License Deed| View Legal Code  


Licences

Journal of the Society for Clinical Data Management allows the following licences for submission:

  • CC BY-NC-SA 4.0 - More Information  
    Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use. NonCommercial — You may not use the material for commercial purposes. ShareAlike — If you remix, transform, or build upon the material, you must distribute your contributions under the same license as the original.

Publication Fees

There are no costs to the authors for publication in JSCDM. Journal content is provided in an on-line and open access format as a service to the biomedical research community.

Independently from the authors and editorial process, the Society for Clinical Data Management accepts advertising in and sponsorship for JSCDM to off-set the cost of publication. For more information on sponsorship or advertising opportunities in Data Basics or other SCDM publications and events please visit the advertising section of the SCDM website.  

Advertising will be considered by SCDM marketing staff and maybe linked to relevant content or are displayed at random as agreed between SCDM and the advertiser. Advertisements are posted in specific areas of the Journal website and along-side but separate from the published content. 


Peer Review

Reviews will be open; author affiliation will be available to reviewers and reviewers will have the option of disclosing their identity to authors.

Publication Cycle

Accepted articles are published in electronic format on line as soon as the production process is complete. Quarterly issues of articles published since the last issue are compiled according to the publication schedule.


Sections

Public Submissions

Peer Reviewed

Indexed


Original Research


Review Articles


Design Manuscripts


Case studies and demonstration projects


Education and professional development


Topic briefs and perspectives


GCDMP©


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